School Council Meeting Minutes for June 2026
1. Roll/ Quorum Call/ Attendance
J. Stong called the meeting to order at 6:00p.m
Once the meeting was called to order, the following were recorded as being present:
Members:
Co -Chair, K. Ballantine(v)
Co-Chair, J. Stong(v)
Member, L. Cairns(v)
Member, K. Gauthier(v)
Member, C. Newman(v- proxy)
Member, B. Mudde(v)
Teacher Member, M. Paquette(v)
Principal, J. Miller
Guests: D. Hancock
A. Hamilton
J. Demuth
Sophia – Think Tank
Regrets:
Member, K. Garner(v)
Secretary, M. Mayer(v)
Member, J. Swailes(v)
2. Agenda & Previous Minutes
● Confirmation of Agenda as presented.
● Confirmation of Previous Minutes (School Council Meeting - April 13, 2026)
Motion to accept by K. Ballantine, Seconded by K. Gauthier. Carried
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3. Reports
3.1. Principal's Report- Principal J. Miller Presented Report
● Julie Miller reviewed her Principals Report distributed to parent council via email (attached)
3.2. Co-Chairs' Report
● J.Stong advised that she was approached by a friend asking if they could raise money to donate to an item in the school. Mrs. Rachel Hopkins, a previous parent council participant, passed away and a group of parents would like to do a collection to purchase a table top score board. They raised $400.00. Parent Council agreed to match the funding up to a maximum of $400.00 to top up the costs associated with the purchase. This amount would come from the technology account.
Motion to match the donation up to $400.00 from the technology account by K. Ballantine, Seconded by B.Mudde Carried.
3.3. Teachers Report
● Nil
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4. Fundraising Update
● Total fundraising in the 2025/2026 school year was approximately $8,500.00
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5. Funding Allocation and Spending Protocols
● J. Miller asked for the spending protocols item to be deferred to next school year
● Parent Council discussed a variety of needs in the school. No decisions were made at this time. Items included
o Funding the clean up of the forest next to the school yard
o Funding to clean up the gardens at the school. It was suggested a group of parent volunteers would coordinate time to do this. The school would like to include an element of Truth and Reconciliation in the garden
o Funding for picnic tables in the school yard
o It was confirmed that chrome books do not need to be purchased this year
● J. Miller advised she would reach out to the Super Intentent about any works in the Forest and/or picnic table processes.
● J.Stong to coordinate the acquisition of quotes to assess the clean up required in the forest
● D.Hancock and K.Gauthier expressed a need in the breakfast club for some equipment for organization and utensils. D. Hancock confirmed the fridge would be replaced through Eat Well to Excel.
● Motion to transfer $500 from technology for breakfast club improvements effective immediately by K.Ballantine, Seconded by J.Stong, Carried.
● There was a discussion about transferring funds from the playground account to athletics. Council elected to move all funds from Playground to athletics. (Note – this was discovered to not be possible as some money needs to stay in for current equipment inspections and tilling of sand – item deferred to September)
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6. Fundraising Plan for 2026/2027
● J.Stong discussed the lack of participation in some of the fundraisers and the need for new ideas and approached.
● The craft fair was discussed and will continue. There will be a committee for the planning of the event and one of the roles in the committee will be assisting vendors to become approved vendors through the school board to ensure participation. J.Stong and D.Hancock to coordinate booking the date with the Township for the Ramara Centre.
● In addition to the craft fair, there will also be a planned Halloween Danceathon, a Winter Danceathon and a spring fundraiser – likely seeds/bulbs. K. Gauthier to reach out to the approved vendors for seeds.
6. New and Unfinished Business
• Ice Cream Day – K. Ballantine and B.Mudde to coordinate getting the ice cream for the ice cream day. Will send out a collection to cover costs.
• K.Ballantine to set up Google sign up sheet for the Staff Appreciation Breakfast on the 26th of June
7. Meeting & Adjournment
● Adjournment: The meeting adjourned at 7:45 p.m.